CFO says ACBOE will finish fiscal year in better shapePublished 10:29am Thursday, September 19, 2013
The Alexander City Board of Education met Tuesday and discussed a variety of financial items, ranging from the monthly financial report to approval of contract employees.
Rhonda Blythe, chief financial officer, detailed the monthly financial report.
“We currently have $3,730,673, which is a little more than $200,000 less than last month and $807,000 greater than it was in August 2012,” Blythe said.
Blythe said the decrease was due to a surplus in purchase orders as teachers rush to spend classroom funds that will be lost if not utilized by the end of the fiscal year.
In the general fund, Blythe said that was excess in revenue over expenditures.
“We had an excess of $677,000 in revenue over expenditures in our general fund,” Blythe said. “Last month, we had an excess of $803,000, so it is getting down where it should be at this time of the year.”
As for the year to date versus year to date budget, Blythe said things are where they need to be.
“With us only having one month left, we are very close on budgeting in revenue, with variance in our expenditures to the good,” Blythe said. “We are currently 2 percent under budget.”
As far as the year as a whole, Blythe said the board did “a little bit better” than last year.
“We still have some areas where we have gone slightly over, but we also have some areas where we are not going to spend,” Blythe said.
Blythe said she had been reviewing all areas where there were shortfalls to make sure there was another area to cancel out the loss.
The board then moved to approving a myriad of contract labor.
While most contracts were reviewed an approved with little discussion.
One item, however, known as C35, dominated discussion.
Superintendent Darrell Cooper explained that C35 was a contract for an individual that would train the new payroll point person for the board.
“This individual was the payroll person here for 30 years,” Cooper said. “She did this last year when we hired an individual for this position.”
Board members inquired as to how much training the individual would be called to do.
Cooper said this individual would work for 30 hours a month maximum.
Boardmembers Dorothea Walker and Michael Ransaw were more concerned with what would happen if something happened to the individual mentioned in C35, who was identified as the only person with knowledge to train the incoming payroll personnel.
“My concern is, where do we get help to train this next person?” Ransaw said. “Would it not be smart to get someone else in the system to train under both of them?”
In the future, if something were to happen to the individual, Cooper said the system would have to make do.
“We would have to find someone, either contract with someone else or the company (that makes the software),” Cooper explained.